Meal and Lodging Package Rates
All guests who stay onsite must participate in the NCTC meal plan. The meal plan provides full-service breakfast, lunch, and dinner. The meal plan begins with dinner on the scheduled arrival date and ends with lunch on your scheduled departure date. All guests are expected for dinner on the scheduled night of arrival.
All participants, including Fish and Wildlife Service employees, are charged for on-site lodging and meals while attending NCTC events at the per diem rate. Current rates can be also found at the GSA website., for the Charles Town, Jefferson County rate (zip code: 25443).
| FWS EMPLOYEE or STUDENT | RATE DESCRITPION | RATE BREAKDOWN |
|---|
| USFWS Employees | Effective October 4, 2026, all U.S. Fish and Wildlife Service (FWS) attendees, for both events and training, are responsible for paying their lodging and meals. | $128/day for lodging
$16/day for breakfast
$19/day for lunch
$28/day for dinner |
| USFWS employees, volunteers, and contractors | per diem rate | $128/day for lodging
$16/day for breakfast
$19/day for lunch
$28/day for dinner |
| Non-USFWS guests | $191/day - when attending an event | $128/day for lodging
$16/day for breakfast
$19/day for lunch
$28/day for dinner |
| USFWS employees staying off-site | pay for their off-site lodging and all meals using normal government travel procedures | N/A |
Employees are responsible for paying for any off-site accommodations, meals if staying off-site, meals en-route to the NCTC, and all transportation costs. All guests are expected to pay for the NCTC shuttle, room telephone calls, and lounge/campus store charges.
Meal Plans for On-site Partners and Children
Partners (spouses, etc.) and children staying onsite with a guest are required to share the same guest room and must select from one of two available meal plans. They may choose to pay a la carte at the dining facility cash register, or they can select a discounted pre-paid meal plan upon check-in.
| PARTNERS (SPOUSES, etc.) & CHILDREN | RATE |
|---|
| Adults and Teenagers (Aged 12+) | Pay 75% of current per diem meal rates at time of stay |
| Children (Ages 2-12) | Pay 50% of current per diem meal rates at time of stay |
| Infants (Less than 2 years old) | Are not charged |
FY27 Facility Rental Rates
Facility rental rates are based on the type of meeting space used and NCTC’s current facility cost model.
| FACILITY SPACE | DAILY RATE |
|---|
| 24-Seat Classroom | $1,174 |
| 36-Seat Classroom | $ 1,161 |
| 36−Seat U-Shaped Room/Tiered | $1,521 |
| 45−Seat Classrooms | $1,295 |
| 60−Seat Classroom/Tiered | $1,465 |
| 8−Seat Seminar Rooms | $593 |
| 14−Seat Seminar Rooms | $699 |
| 20−Seat Computer Lab | $1,396 |
| 24−Seat Computer Lab | $2,447 |
| 16−Seat GIS Lab | $3,022 |
| Aquatic Resources Lab (G21L) | $2,615 |
| Biology Lab (217L) — 24-Seat | $2,048 |
| Biology Lab (218L) — 24-Seat | $2,048 |
| Gymnasium — Rate may apply | TBD |
| Auditorium — 250-Seat*** | $3,072 |
| Auditorium — Weekend*** | $3,355 |
| Gallery — 60+ Seat | $2,146 |
| Gallery — 45−Seat | $1,448 |
| Gallery — Evening Event | $930 |
| Eagles View (45−Seat/7 Breakouts) | $4,306 |
| Eagles View — Half Day | $2,229 |
| Eagles View — Evening Event | $2,004 |
| Lemon Fire Ring | $110 |
* One-day rate as of Oct 4, 2026
** 8-seat seminar rooms will be charged $60 per room, per day, with the purchase of a standard classroom.
*** Breaks billed separately; $10/per person per break. NOTE: Prices are subject to change without prior notification.
